Privacy Policy
Your personal information is being processed by DM Payroll Services Ltd. We are devoted to managing personal information in line with current legislation and best practice, this includes the new General Data Protection Regulation (GDPR) which is active from May 25th, 2018. Whenever you provide personal information, we will treat information in accordance with our privacy policy.
Description of processing
The following is a broad description of the way this organisation processes personal information:
Reasons/purposes for processing information
We process personal information to enable us to provide accounting, auditing and related services, to maintain our own accounts and records.
Type/classes of information processed
We process information relating to the above reasons/purposes. This information may include:
• Personal details
• Financial details
• Employment details
We also process sensitive classes of information that may include:
• Date of birth
• National Insurance Number
Who the information is processed about
We process personal information about customers and employees.
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themselves and other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulations (GDPR). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with:
• central government- HMRC
• financial organisations- Pension providers
• ombudsmen and regulatory authorities- if necessary
• credit reference and debt collection agencies- Courts or department of work and pensions.
Personal information security
We have in place security measures, rules and technical measures to specifically protect your personal data from unauthorised or improper use, and from accidental loss.
Access to Personal Information
If you wish, you can obtain a copy of any personal information we have about you by sending your request to [email protected]. We will provide you, at no charge, am electronic copy of all the personal data that we have regarding you within 30 days; although we shall require proof of your identity.
Retention Policy
Retention Period
For existing clients
Employee pay history: Review 3 years from the end of the financial year to which they relate.
Payroll sheets: Review 3 years from the end of the financial year to which they relate.
Previous clients
Dispose at the end of the financial year following the ending of the contract.
Authority: DM Payroll Services
Information Asset Owner: Director
Location Held: Laptop and safe
Permanent Preservation: No
Sensitive Personal Data: Yes
Rights of Data Subjects
The right to be informed: Data subjects should be clear about what, why and in what way, Personal Identifiable Information (PII) will be processed.
The right of access: Data subjects have the right to learn what PII is held on them by whom and why
The right of rectification: Data subjects can request corrections to their PII
The right to erase: Data subjects can request to be forgotten
The right to restrict processing: Data subjects have the right to request restriction or suppression of their personal data.
The right to data portability: Data subjects can ask for their PII in machine readable format or to have it sent to another organisation
The right to object: Data subjects can object to organisation processing their PII
Automated decision making and profiling: Protection against targeted marketing and decision making
If you wish to require more information regarding rights, you can do this by consulting the Information Commissioners Office (ICO) website or for more specific enquires contact [email protected].